Covid-19 Guidance and Safety Measures
Update April 2021
In order to mitigate the risk of Covid-19, our charity have developed specific risk assessments for all delivery work. If you would like a copy of this risk assessment, please contact a staff member or email. When the nature of the work carried out by our team includes the use of external settings, such as community centres and/or school premises, there must be an external risk assessment provided by the specific location. Without this, it is not possible for Love4Life to deliver at this site. We safely store all risk assessments on our internal system and these are shared with all staff members should cover be required.
All staff and volunteers will adhere to government guidelines regarding wearing personal protective equipment (PPE) and social distancing measures. Staff will encourage all young people to follow these rules unless there are legitimate reasons for why these cannot be followed e.g. medical reasons for not wearing a facemask.
Where possible our team will aim to set up external settings to follow safe social distancing procedures as well as ensuring the room is well ventilated. Due to the confidential and sensitive nature of our work it may not be possible to leave doors open.
Staff will adhere to PPE guidelines when operating out of external settings such as community centres, youth centres and social clubs. When working on school sites will adhere to that particular schools Covid-19 procedures. During our outdoor sessions, the wearing of PPE is currently at the discretion of the individual.
When preparing resources for delivery work, staff will avoid using the same resources across different groups. Resources and refreshments will either be quarantined for 3 days before use, or will be sanitised before or after use using anti-viral/bacterial spray or wipes. Shared resources will be limited as much as possible, using individual resource packs or sharing within legitimate bubbles only. Young people will be asked to dispose of their own rubbish where applicable to avoid cross-contamination. Where bins are not provided in a setting where a session is being delivered, staff will provide a bin bag for rubbish to be disposed. Furthermore, our team will liaise with staff in each environment we work in, to ensure we are following specific cleaning protocols. For example, leaving chairs out in designated areas within a community centre so centre staff know which have been used and need cleaning.
Track and Trace & Self Isolation
While working in schools, our team will inform their school contact or receptionist, within 48 hours of delivering in the school, if they have had a positive Covid-19 test. This is to allow the school to contact parents/guardians of the pupils in the school session, with whom staff have been in contact with, to begin self-isolating. Schools are expected to notify our staff urgently if it is believed that they have come into contact with someone who has tested positive for Covid-19. This is so our staff member can begin isolation. If a pupil becomes unwell during a Love4Life session within a school, once our staff member has notified an appropriate school contact, it is the school’s responsibility to follow their own procedures.
Lateral Flow Testing
In line with current school processes, all Love4Life staff are partaking in twice-weekly lateral flow testing. Evidence of a negative test will be recorded by the staff and shared with the specific venue prior to a session. There may be instances where staff are requested to take additional lateral flow tests during the week. It will be our staff member’s responsibility to ensure these tests are taken. The diagram below outlines the current lateral flow testing process for our team. If a staff member receives a positive or inconclusive result from their lateral flow test, they must begin self-isolation immediately, request a PCR test and inform our CEO. Following the government guidance, if the PCR test comes back negative the staff member will be able to return to work as normal.
In the case of a positive Covid-19 test, where the staff member is required to isolate, we will inform the parents/guardians of the young people attending 121s and community groups as soon as possible. We will let the parents/guardians know the plan of action going forward including time scale. Our charity will endeavour to continue to hold the session, either in person with a different team member, or virtually if feasible. If neither of these options are possible, the session will be cancelled. In the case of school sessions, Love4Life staff will consult the school contact who has set up the sessions, and decide collaboratively on a suitable plan of action going forward. In the case where the original staff member is too unwell to do this themselves, another member of our team will communicate with the school.